I hope you’re having a good week. I’m writing with an update with some changes around the parish office. As some of you may know, Paula Willard, our parish receptionist, has taken a position with an accounting firm and we wish her well in her new position.
This is an opportune time to look at some overall changes in the parish office and our workflow here. The secretary position has always been more than just a typical “secretary” position here in the office and has involved wearing many hats. The secretary in our parish handles the daily life of the parish but also works with the budget, financial administration, payroll, Human Resources, tax forms, gambling permits, bookkeeping, and more. This has always been the case but has increased even more in recent years with increasing requirements and changes from beyond the parish. To respond to some of these changes and to respond to the current openings and needs of our parish, I have decided to split the position into two different part-time positions here in the parish.
One person will work three days per week for a total of 24 hours and handle the “business” aspects of the parish, including payroll, budgeting, tax forms, bookkeeping, budgeting, and more. We are calling this position the “business assistant”. The other position will continue to be the parish secretary position, and they will handle more of the day-to-day life of the parish, including the phone calls, answering the door, the bulletin, background checks, liturgical schedules, working with the festival and auction chairs, sacramental records, Mass intentions, and much more. This position will work Monday-Thursday for a total of 25 hours per week. Given the reduced responsibilities, the pay will be more in line with a part-time clerical position, which allows for the total expense to the parish to be generally the same as if this were just one position.
On a practical note, this means that the office hours will change to 8:00 AM – 3:00 PM daily, and the office will be closed on Fridays throughout the year.
Karrie Weber has worked in the office before and has handled the responsibilities extremely well. She is still on the payroll as an occasional substitute for the secretary and she will help take over the hours for Paula until a new secretary is found. More than that, however, I’m grateful that she has agreed and accepted the offer to serve as the future “business assistant” in the parish. I’m grateful to have someone who knows the life of the parish, the skills and talents needed for the financial and business aspects of the parish, and someone who has performed well in many of the same duties as a substitute in the past. I look forward to having her work here in the parish office more long-term. Please join me in congratulating her on this new position in the office.
Practically, this means now that we are looking for someone to take the position of secretary in the parish office. Again, this position will be different than Tonya’s or Paula’s in the past, as it will be 25 hours/week and not have the additional specialized responsibilities of payroll, financial administration, and more. The secretary would work Monday, Tuesday, and Thursday from 9:00 AM to 3:00 PM, and they would work on Wednesdays from 8:00 AM to 3:00 PM. If you or someone you know may be interested in this position, please have them contact me at email@example.com or calling the office at 320-963-3726. I can share with them the hourly wage and the job description, which I will likely have posted on the website soon. I look forward to this new arrangement, and I think having the two different positions will be a great help to the parish.